SOLUTIONS PROFILE of SOFTCLUE

ABOUT US –            Our in-house team of creative awesomeness gives us the edge over other consultancy outfits. These super-hero consulting gurus all create, design and produce all under one roof; they’re experienced, efficient and pioneering workaholics. Most importantly, with our overarching consulting prowess, we ensure maximum return on investment for our clients; that’s what everyone wants right? It’s all about the visual and practical outcomes of each project. We steam ahead of the game; take advantage of new technologies keeping up with the ever-evolving global village in the 21st Century

OUR BRAGGING RIGHTS

·       Pensioners’ Verification Exercise- Zero percent fatality rate together with 7 to 8% Monthly Cost Savings

• Involved in various people-oriented volume driven projects across the south west geo-political zone.
• Alternative 1 KVA Solar Powered Portable & Movable Energy Casing for Schools

OUR BRAGGING RIGHTS

 

ALTERNATIVE SOLAR POWERED MOVABLE ENERGY SOURCE

·       1KVA Solar Powered Portable & Movable Casing

• Designed and Developed based on TELA Principles
• No Ongoing Fossil Fuel Cost
• Designed for Our Environment – Internal Cooling Fan
• USB Charging for Mobile Devices
• Built-in LED Lights and Charging Mode Indicators
• Battery level & Solar Charger Indicators

STANDARDS – FSP 2016

• Our solution is in line with the Federal Government of Nigeria Fiscal Sustainability Plan 2016:
• Improve Accountability and Transparency
• Rationalize Public Expenditure
• Biometric capture of all States Civil Servants will be carried out to eliminate payroll fraud
• Introduce a system of continuous audit of the payroll system
• “Guaranteed Secure & Safe Hands to keep the State Monthly Wage Bill Down”

CUSTOMISED HR/

PAYROLL/ PAYMENT

SOLUTION

Background

• Automation of the employee information together with payroll and payment. Key Business Issues
  • Manage all personnel records
  • Track and Monitor personnel career growth and progress
  • Determine staff promotion based on due date and /or performance
  • Capture all staff details inclusive of Biometric features (if included)
  • Make instant salary payment with adequate reports
  • Authorize fund disbursement
  • View/track approved salary payment and funds release
  • Monitor wage variation
  • Access a plethora of reports for planning and budgetary provision Outcome The solution will carry out the following functions amongst others:
  • Employment and recruiting
  • Interviewing, recruiting, testing, temporary labor coordination
  • Training and development
  • Orientation, performance management skills training, productivity enhancement
  • Compensation Wage and salary administration, job descriptions,
  • Executive compensation, incentive pay, job evaluation
  • Benefits Insurance, vacation leave administration, retirement plans,
  • Staff Training Management (Local & International) & Staff Duty roster management.
  • Staff Performance Appraisal
  • Unit heads and Staff should be able to access information such as Personal information, Leave application, Leave approval, Over Time approval & Payroll related details

• Employee services Employee assistance programs, relocation services, outplacement services
  • Employee and community relations
  • Attitude surveys, labor relations, publications, labor law compliance, discipline.
  • Personnel records and Information systems records
  • Health records amongst others

INVENTORY SERVICE STATE BANK ACCOUNTS

BANK ACCOUNT INVENTORY SERVICE

• List of State Run and LG Run Accounts
• Active
• Closed
• Dormant
• Past & Present Government State Run and LG Run Accounts in a Single View Mode
• In line with the Federal Government of Nigeria Fiscal Sustainability Plan 2016:
• Improve Accountability and Transparency

BULK BVN SERVICE

BANK VERIFICATION AUTHENTICATION REPORT –

FINANCIAL IMPLICATIONS OF THE FOLLOWING :

• Duplicate BVN
• Invalid BVN
• BVN linked to one account.
• BVN linked to many accounts.
• Age Analysis
• Above 60 years
• Last Name As On BVN
• First Name As On BVN
• Middle Name As On BVN
• DOB As On BVN

STATE HR/PAYROLL – AUDIT

VERIFICATION SERVICE

Background

•Reduce the heavy wage bill of salaries and emoluments.

• Review the HR/Payroll System with regards to its value addition. Key Business Issues
• Proper Identification of staff or employee
• Maintain data integrity and confidentiality across the various system nodes
• Physical Staff Audit & Verification – Eradication of ghost workers.
• Improve accountability.
• Accurate and efficient human resource and payroll processing.
• Cost savings realised – ease pressure on cash flow.
• Existing HR & Payroll System – high cost of maintenance
• Issues with Study leave, Watchmen Categorization, Grade & Step Issue (Promotion letters), DOB & DOA, Deductions (Proliferation of Deduction- heads). NUBAN & BVN Compliancy for Commercial and Micro-Finance Banks, Reconciliation between Proposed & Actual Payment Figures Outcome
• Evaluation and implementation of a new customized HR & Payroll System
• Implemented a continuous Employee BVN and Biometric Authentication Methodology/ Framework
• 100% Accelerated Drop in Staff Strength Six Months Post Verification period
• Cost Savings Realized.
• Recovered Amount (Multiple Payment Refunds) =N=75m
• Monthly Cost Savings (Payroll Figures Reduction) =N=55m per month
• 6.16% cumulative drop in Gross Pay compared to 1.29% pre-verification period
• Policy Recommendations On i.e. Study leave Issue, Watchmen Categorization, Grade & Step Issue (Promotion letters), DOB & DOA Issues, Deductions (Proliferation of Deduction-heads). NUBAN & BVN

Compliancy for Commercial and Micro-Finance Banks, Funds Recovery (Accounts By PayGroup)

• Improved Accountability – Reconciliation between Payroll Generated Figures and NIBSS Returns Report

Pre-Biometric Staff Audit Need AnalysisDefine Validity Check Process.Design Validity Check Template Document.Design and Define Staff Audit Data to be captured.Logistics Timetable & Nominal Roll Collection

FRAMEWORK/METHODOLOGY

SOLUTIONS AT YOUR FINGERTIPS

• Alternative Solar Powered Casing for Schools
• Customized HR/Payroll Solution
• Customized Retirees Pension Management Solution.
• State HR/Payroll/Pension Audit Verification Service
• State Account Inventory Services
• Bank Account Management Solution (BAMS)
• Bulk Bank Account Number (BVN) Verification Services
• Students’ Examination Information Processing & Management System

COST SAVINGS & RECOVERABLE LOSSES

• “8 to 15% realisable monthly cost savings with potential recoverable losses”
• “Zero fatality rate during the physical audit process”
• “7% monthly cost savings in a south west state Retirees Pension Verification Process”
• “Discovered over half a billion naira of financial discrepancies in a south west state payroll management system over a two- year audit period”

PENSIONERS BIOMETRIC –

DATA CAPTURE VERIFICATION SERVICE

Background

• Improve service delivery to the state pensioners. Key Business Issues
• Proper Identification of pensioners across the state
• Use the payment nominal roll of October 2015 as a benchmark to validate pensioners
• Ensure zero percent fatality during the verification exercise
• Do away with untold hardship and suffering due to past pensioners verification exercise.
• Produce one system to administer and process pensioners payments
• Improve service delivery so that decisions and future planning would be aided by authentic data information
• Produce a hand-shake between the new pensioners portal and the state HR & Payroll System

• Produce a continuous feedback mechanism of pensioners verification and validation
• Improve Accountability
• Proof of Life functionality seem less integration with the new system

Outcome

• Produced a schedule and logistics timetable with various medical, food and drink services to eradicate untold hardship experienced with previous verification exercise
• Zero percent fatality rate during the verification exercise.
• Produced a new pensioners portal – One stop shop for pension’s management
• 7 to 8% Monthly cost savings realised
• Improved service delivery with various reporting functionality to aid future decisions and planning
• Improved Accountability with NUBAN and BVN Authentication to bring about Automated BULK PAYMENT via the pensions portal