What We Do

What We Do

SOLUTIONS PROFILE of SOFTCLUE

ABOUT US –            Our in-house team of creative awesomeness gives us the edge over other consultancy outfits. These super-hero consulting gurus all create, design and produce all under one roof; they’re experienced, efficient and pioneering workaholics. Most importantly, with our overarching consulting prowess, we ensure maximum return on investment for our clients; that’s what everyone wants right? It’s all about the visual and practical outcomes of each project. We steam ahead of the game; take advantage of new technologies keeping up with the ever-evolving global village in the 21st Century

OUR BRAGGING RIGHTS

·       Pensioners’ Verification Exercise- Zero percent fatality rate together with 7 to 8% Monthly Cost Savings
  • Involved in various people-oriented volume driven projects across the south west geo-political zone.
  • Alternative 1 KVA Solar Powered Portable & Movable Energy Casing for Schools


OUR BRAGGING RIGHTS

 

ALTERNATIVE SOLAR POWERED MOVABLE ENERGY SOURCE

·       1KVA Solar Powered Portable & Movable Casing
  • Designed and Developed based on TELA Principles
  • No Ongoing Fossil Fuel Cost
  • Designed for Our Environment – Internal Cooling Fan
  • USB Charging for Mobile Devices
  • Built-in LED Lights and Charging Mode Indicators
  • Battery level & Solar Charger Indicators

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STANDARDS – FSP 2016

  • Our solution is in line with the Federal Government of Nigeria Fiscal Sustainability Plan 2016:
  • Improve Accountability and Transparency
  • Rationalize Public Expenditure
  • Biometric capture of all States Civil Servants will be carried out to eliminate payroll fraud
  • Introduce a system of continuous audit of the payroll system
  • “Guaranteed Secure & Safe Hands to keep the State Monthly Wage Bill Down”


CUSTOMISED HR/

PAYROLL/ PAYMENT

SOLUTION

Background

  • Automation of the employee information together with payroll and payment. Key Business Issues
    • Manage all personnel records
    • Track and Monitor personnel career growth and progress
    • Determine staff promotion based on due date and /or performance
    • Capture all staff details inclusive of Biometric features (if included)
    • Make instant salary payment with adequate reports
    • Authorize fund disbursement
    • View/track approved salary payment and funds release
    • Monitor wage variation
    • Access a plethora of reports for planning and budgetary provision Outcome The solution will carry out the following functions amongst others:
    • Employment and recruiting
    • Interviewing, recruiting, testing, temporary labor coordination
    • Training and development
    • Orientation, performance management skills training, productivity enhancement
    • Compensation Wage and salary administration, job descriptions,
    • Executive compensation, incentive pay, job evaluation
    • Benefits Insurance, vacation leave administration, retirement plans,
    • Staff Training Management (Local & International) & Staff Duty roster management.
    • Staff Performance Appraisal
    • Unit heads and Staff should be able to access information such as Personal information, Leave application, Leave approval, Over Time approval & Payroll related details
  • Employee services Employee assistance programs, relocation services, outplacement services
    • Employee and community relations
    • Attitude surveys, labor relations, publications, labor law compliance, discipline.
    • Personnel records and Information systems records
    • Health records amongst others

INVENTORY SERVICE STATE BANK ACCOUNTS

BANK ACCOUNT INVENTORY SERVICE

  • List of State Run and LG Run Accounts
  • Active
  • Closed
  • Dormant
  • Past & Present Government State Run and LG Run Accounts in a Single View Mode
  • In line with the Federal Government of Nigeria Fiscal Sustainability Plan 2016:
  • Improve Accountability and Transparency

BULK BVN SERVICE

BANK VERIFICATION AUTHENTICATION REPORT –

FINANCIAL IMPLICATIONS OF THE FOLLOWING :

  • Duplicate BVN
  • Invalid BVN
  • BVN linked to one account.
  • BVN linked to many accounts.
  • Age Analysis
  • Above 60 years
  • Last Name As On BVN
  • First Name As On BVN
  • Middle Name As On BVN
  • DOB As On BVN

STATE HR/PAYROLL – AUDIT

VERIFICATION SERVICE

Background

•Reduce the heavy wage bill of salaries and emoluments.

  • Review the HR/Payroll System with regards to its value addition. Key Business Issues
  • Proper Identification of staff or employee
  • Maintain data integrity and confidentiality across the various system nodes
  • Physical Staff Audit & Verification – Eradication of ghost workers.
  • Improve accountability.
  • Accurate and efficient human resource and payroll processing.
  • Cost savings realised – ease pressure on cash flow.
  • Existing HR & Payroll System – high cost of maintenance
  • Issues with Study leave, Watchmen Categorization, Grade & Step Issue (Promotion letters), DOB & DOA, Deductions (Proliferation of Deduction- heads). NUBAN & BVN Compliancy for Commercial and Micro-Finance Banks, Reconciliation between Proposed & Actual Payment Figures Outcome
  • Evaluation and implementation of a new customized HR & Payroll System
  • Implemented a continuous Employee BVN and Biometric Authentication Methodology/ Framework
  • 100% Accelerated Drop in Staff Strength Six Months Post Verification period
  • Cost Savings Realized.
  • Recovered Amount (Multiple Payment Refunds) =N=75m
  • Monthly Cost Savings (Payroll Figures Reduction) =N=55m per month
  • 6.16% cumulative drop in Gross Pay compared to 1.29% pre-verification period
  • Policy Recommendations On i.e. Study leave Issue, Watchmen Categorization, Grade & Step Issue (Promotion letters), DOB & DOA Issues, Deductions (Proliferation of Deduction-heads). NUBAN & BVN

Compliancy for Commercial and Micro-Finance Banks, Funds Recovery (Accounts By PayGroup)

  • Improved Accountability – Reconciliation between Payroll Generated Figures and NIBSS Returns Report
Pre-Biometric Staff Audit Need AnalysisDefine Validity Check Process.Design Validity Check Template Document.Design and Define Staff Audit Data to be captured.Logistics Timetable & Nominal Roll Collection  

FRAMEWORK/METHODOLOGY

SOLUTIONS AT YOUR FINGERTIPS

  • Alternative Solar Powered Casing for Schools
  • Customized HR/Payroll Solution
  • Customized Retirees Pension Management Solution.
  • State HR/Payroll/Pension Audit Verification Service
  • State Account Inventory Services
  • Bank Account Management Solution (BAMS)
  • Bulk Bank Account Number (BVN) Verification Services
  • Students’ Examination Information Processing & Management System

COST SAVINGS & RECOVERABLE LOSSES

  • “8 to 15% realisable monthly cost savings with potential recoverable losses”
  • “Zero fatality rate during the physical audit process”
  • “7% monthly cost savings in a south west state Retirees Pension Verification Process”
  • “Discovered over half a billion naira of financial discrepancies in a south west state payroll management system over a two- year audit period”

PENSIONERS BIOMETRIC –

DATA CAPTURE VERIFICATION SERVICE

Background

  • Improve service delivery to the state pensioners. Key Business Issues
  • Proper Identification of pensioners across the state
  • Use the payment nominal roll of October 2015 as a benchmark to validate pensioners
  • Ensure zero percent fatality during the verification exercise
  • Do away with untold hardship and suffering due to past pensioners verification exercise.
  • Produce one system to administer and process pensioners payments
  • Improve service delivery so that decisions and future planning would be aided by authentic data information
  • Produce a hand-shake between the new pensioners portal and the state HR & Payroll System
  • Produce a continuous feedback mechanism of pensioners verification and validation
  • Improve Accountability
  • Proof of Life functionality seem less integration with the new system
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Outcome

  • Produced a schedule and logistics timetable with various medical, food and drink services to eradicate untold hardship experienced with previous verification exercise
  • Zero percent fatality rate during the verification exercise.
  • Produced a new pensioners portal – One stop shop for pension’s management
  • 7 to 8% Monthly cost savings realised
  • Improved service delivery with various reporting functionality to aid future decisions and planning
  • Improved Accountability with NUBAN and BVN Authentication to bring about Automated BULK PAYMENT via the pensions portal